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Purchase Order

A purchase order is required from non-Stanford/SLAC entities in order to set up a Stanford account (PTA).  Here are the policies regarding PO's at SNF.

  1.  Your PO is considered a blanket order.  While your PO may have terms, such as not-to-exceed, SNF does not monitor your project expenses; however, Badger Reports allow your project members to check expenses up to the previous day.  Project managers/PI's can also request Labmember Services for access to reports that enable up-to-the-day expenses for all project personnel.  Please be aware that your account will be billed for actual lab fees incurred, plus applicable overhead, regardless of PO terms.
     
  2. Please note that the Stanford PTA associated with this PO may be used only for expenses incurred at SNF; for liability reasons, it cannot be used to pay for other services on the Stanford campus.
     
  3. Make sure to inform Labmember Services in writing of any personnel change, to avoid inadvertent charges to your account.  Most commonly, subscription charges (monthly rental fees for lab storage bins and lockers) will accrue if we are not notified.  Let us know of any personnel changes and we can arrange for termination or transfer of subscriptions or other assets.
     
  4. Make sure to refresh your PO, annually if possible, to ensure we are up to date on any changes in financial contact info, address, or organization name.  Unless we are informed, invoices will continue to be processed according to the information on file; keeping this information up-to-date will help ensure continued, uninterrupted lab access.
Last modified: 23 May 2022